Every organization or company in existence today has invested capital into different pieces of equipment that aid in production. These pieces of equipment should be managed properly to ensure the highest return on investment.
Properly managing equipment is very important as it ensures the equipment is running for as long as possible and is less prone to work stoppages and costly downtime. A Computerized Maintenance Management System (CMMS) is software that has been designed to help organizations manage and control their maintenance activities, including managing assets and equipment.
CMMS helps organizations streamline maintenance operations including preventive, scheduled, and unscheduled tasks. Each piece of equipment, or asset, in the organization is added to the system upon setup. This involves adding specific information about each piece of equipment, for example its:
- Serial number
- Date of manufacture
- Maintenance procedures
Using a Computerized Maintenance Management system has a lot of advantages for companies. A CMMS can be used to lower the costs of maintenance, improve productivity, increase an asset’s length of life, as well as lower the total cost of ownership of property. Using CMMS not only helps property and maintenance managers to control assets, but also improves the ways they conduct maintenance exercises.
A Computerized Maintenance Management System helps managers have greater control and transparency over all of an organization’s assets. The system identifies and organizes:
- Individual tasks by technician or asset
- Tasks that need to be completed
- Specific preventive maintenance due dates
As a result, expectations are clearly communicated and productivity is improved. This is because a CMMS helps plan and keep track of the work performed on an asset so that technicians complete assigned tasks without interruption. This structure greatly improves the management of an organization’s workforce because it uses intelligent tools for contractors, as well as subcontractors and employees.
You benefit from using CMMS because it is the most flexible solution available and it will adapt to your organizational needs as it grows. Most of your time-consuming tasks will be automated with the use of intuitive workflow designs. Organizations are also able to monitor their compliance with health and safety rules using CMMS safety testing modes.
Using a CMMS will save your organization lots of money in the short term and the long term. You can manage spare parts for assets more effectively, thus avoiding unnecessary inventory-related costs. Maintenance managers find it difficult to go through files to search for documents and stay up-to-date on spare parts.
Maintenance managers can now avoid the stress and frustration of having to do sift through paperwork and inventory stocks by simply implementing a CMMS. In addition to keeping assets and inventory organized, CMMS will help a maintenance manager keep track of each replacement and spare part. It will also help them estimate costs of each spare part(s) quickly.
A CMMS will automatically send regular asset and inventory updates to email addresses to enable the efficient processing of all work requests while saving money and time. This is because it allows your employees to submit requests directly into the system. You can access all your current and past work requests directly from your email.
CMMS is very useful for management. The benefits of using CMMS software include:
Keeping Machinery Running Optimally
It is very difficult, if not impossible, to memorize every single detail about machinery in an organization. Each asset has its own details including:
- Hours spent working
- Spare parts used
A CMMS will help keep track of all these details including maintenance activities in one centralized location. An asset’s information can be added, edited, or removed easily. A CMMS keeps each asset’s work history easily accessible so that when a maintenance team needs information, it can access and use it during a maintenance exercise.
CMMS provides a method of conducting preventive maintenance of machinery. This procedure involves inspections and repairs. This goes a long way to ensure quality products are produced. If equipment is faulty or isn’t working properly, poor products will be produced. Poor quality products only lead to unhappy customers who may not buy that company’s products again.
This inevitably leads to losses. A CMMS ensures that all assets are in good condition and working at optimum levels. If there is an equipment breakdown, its history, warranty information, and any manufacturer’s details are easily accessible to get it fixed properly and quickly.
Using CMMS will eliminate paperwork for maintenance procedures almost entirely, as well as the need to use clipboards and a manual filing system. CMMS software captures data automatically and stores it for easy future call up. With a CMMS, assets, maintenance schedules, and inventory statuses are automatically tracked and readily available.
With a properly maintained inventory, any spare parts will be in place for mechanics and technicians to perform repairs quickly, thus saving time and energy. Further, a CMMS can display the exact location of a spare part, eliminating for cross referencing different files to look up the location.
CMMS software will give technicians real-time access to the information necessary for maintenance procedures and repairs, allows access to inventory statuses, and automatically initiates work orders. It will go on to provide information about:
- Maintenance procedures
- Spare parts
- Necessary tools to perform the job
Having all of this information on hand reduces downtime, which can be costly in terms of revenue and time. This can significantly help organizations focus their valuable time focusing on other needs.
Helps Achieve and Maintain Regulatory Compliance
There are various laws and regulations that organizations and companies need to follow to ensure they are following health and safety standards. Failure to observe these laws to the letter can attract penalties, certification withdrawals, and overall damage to the company.
Safety is very important to an organization. It should be guaranteed for both the equipment and the personnel. Risks and accidents are greatly reduced with the use of CMMS software. This is because all equipment in an organization is regularly checked and maintenance procedures are consistent. CMMS has features that address safety concerns in different areas including, but not limited to:
- Safety instructions
- Work permits
A CMMS can help organizations meet all safety and health regulations easily, and avoid the headaches and penalties that come with failing to maintain compliance.
Asset maintenance is an important activity for every organization and it can be an opportunity to increase revenue. When organizations invest in the wellbeing of each piece of equipment by implementing a Computerized Maintenance Management System, those assets will maximize the return on investment.
At NetFacilities, we believe that a CMMS will help reduce the need for emergency repairs and greatly minimize the loss of valuable work time by using the software to automatically schedule regular maintenance procedures.
NetFacilities will further help increase the understanding of an organization’s asset value by using a business intelligence dashboard provided by a CMMS. With the use of intuitive dashboard tools, it’s easy to monitor key performance indicators (KPIs) and adjust any element of the system to maximize returns. As a robust CMMS provider, NetFacilities can also create detailed reports to aid in analyzing data trends and identify problems for key decision making.
For more information about our products and services, simply contact us today.