<img height="1" width="1" style="display:none" src="https://www.facebook.com/tr?id=1115381311948118&amp;ev=PageView&amp;noscript=1">
For more information, call       (866) 979-4300

4 Reasons Spreadsheets Don’t Work for Facilities Management


Facilities management is the glue that holds your business together.

When the air conditioner breaks, productivity goes right out the window with the cool air.

And the same thing happens when any other piece of equipment quits working or malfunctions in a space… people just can’t function. And for every minute your people aren’t able to do their jobs… well, you lose precious money-making time.

So facilities management is important because without it, your business would crumble.

And manual processes and tools aren’t going to cut it when it comes to accurate and efficient facilities management.

In our 20 years of experience in the industry, we’ve seen companies suffer through spreadsheets, handwritten reports, and verbal confirmations of work orders.

Switching to automation is a lifesaver. In fact, relying on spreadsheets is a sure way to fail, and there are 4 major reasons why.

Reason #1 – Manual = Mistakes

We’re all human. We all make mistakes.

And that’s why manual processes have got to go when it comes to your facilities management.

There are too many work orders, too many pieces of equipment, and too many parts to keep track of for you to be able to accurately manage it all manually.

Even if you could do it and keep all your numbers, dates, times and data correct… it would take you far longer than you’d want to spend keeping up with everything.

Automating facilities management cuts out the manual processes… and the mistakes that go with it.

Get the free 2019 Guide to Facilities Management!

Reason #2 – Preventative maintenance is a pipe dream

Preventative maintenance is the facilities management cure-all.

Routinely double-check equipment and replace parts when the manufacturer recommends, and all is hunky dory. You rarely have to worry about unforeseen problems bottlenecking your efficiency.

That being said, preventative maintenance is a major struggle for most heads of facilities management departments.

It takes a lot of data entry to keep track of the schedules for each piece of equipment, as well as the tasks and inventory related to it. It’s basically a pipe dream.

But that’s where automating the entire process makes your life easier.

The automation does all the work for you – keeping track of when checkups are due, who’s assigned to complete them, what needs to be replaced, how to replace it… and everything in between.

It’s a sure-fire way to keep your preventative maintenance schedule on track.

#3 – Spreadsheets are a time suck

There are a million things you’d rather be doing than keeping track of each detailed task involved with your facilities management… things that would help your business grow its revenue.

But you’re stuck at a desk managing tasks, equipment, inventory and reports.

It’s not your dream job.

But automating your facilities management can save you from this nightmare. It manages every… little… thing.

So you can get back to the stuff that needs your attention most.

#4 – It’s a money trap

Using outdated processes like spreadsheets to manage your facilities can eat up stacks of dollar bills.

You can end up tying up your budget in inventory, broken equipment and wasted man hours.

It’s not a pretty picture, and no one wants to have it happen to them.

That’s why automating your facilities management is a no-brainer. You keep just enough inventory on hand that you’re not eating up money you don’t have.

And because your preventative maintenance pretty much takes care of itself, you have fewer chances of equipment breaking and using up time to fix it.

All of this keeps money where it should be… in your businesses’ bank account.

Conclusion: Say Yes to Automation

Stop killing yourself with manual, time-consuming, energy and money sucking facilities management.

Translation: Ditch the spreadsheets.

There’s a better way, a way that uses modern technology to automate the entire process.

From preventative maintenance, to work order management, to inventory – and everything in between – automation can put your entire facilities management tasks on autopilot.

Your Easy Button For Facilities Management

You know it. We know it.

Facilities management is getting harder and harder.

Aging infrastructures, budget issues, workforce retention, increasing workloads, and an expanding list of technology are challenges you face daily.

But ignore it… and you risk missing out on a large chunk of change for your business.

The 2019 Complete Guide to Facilities Management can help.

It’s designed to give you the who, what and how of modern facilities management… from best practices, to shortcuts and even your top software and app choices.

This free guide will show you how to do facilities management with no spreadsheets, no data entry, and no hassles.

It’s your easy button for facilities management. Download it now!

And if you’d like to learn more about our comprehensive, easy-to-use CMMS system, schedule a demo today.

Schedule a demo!