EASY ACCESS TO ONLINE SOLUTIONS FOR UNLIMITED USERS!
NetFacilities includes unlimited users with your license so you connect everyone in one place for work order submission, management, and collaboration. Our online solution collects your complete history for work orders, area maintenance, asset repairs, inventory use, and preventive maintenance items, all in one centralized network on the Internet. You don't have to install bulky software, worry about software updates or who has the software installed where. You get all the benefits of work order management software where it's accessible to an unlimited number of users all on the web.
Work orders, long seen as something easily achieved using paper and pen or with spreadsheets, have come a long way. Not just for desktops anymore, work orders can be handled using technology options that include smart phones and tablets. Most CMMS solutions include options to remotely assign work to specific personnel, assign a due date and track the hours it took to complete the maintenance. More configurable software also allows you to track your vendors, link to your assets and inventory, take pictures of invoices and attach them to the work order record, assign sub-work orders for maintenance requiring a more complex solution, and populate fields directly related and linkable to your maintenance software.
Linking to financial software makes work orders less of a conflict for facilities management and maintenance. The ability to have all charges related to an approved work order transmit directly to finance with the appropriate codes means no longer having to track down and generate reports and receipts, since they are all located in the same container of information. Does this mean finance may have more information than they will need? Not necessarily.
NetFacilities is developing a financial API feature of our CMMS that allows facilities management and maintenance to make it easier for each department to track and report by department, employee and budget. This configurability allows finance to receive only the information they need or want to do their jobs, while allowing facilities maintenance to input as much data as they need to create an accurate record of the work done and track resource allocation.
Preventive Maintenance and Management
Preventative maintenance is also a feature which is user definable and determines asset life cycle by being protected against reactive repairs. Generates unlimited work orders while performing preventive maintenance tasks. Provides real data for asset life cycle. Reduces maintenance costs by minimizing downtime. Provides a plan for future parts needs based on scheduled maintenance and lowers your reactive repairs through efficient equipment checks
Submitting work orders is simple. Login to the system using your secure username and password, select the site, date, building, and area, then type your request to submit work orders in real-time. Work orders are distributed to the appropriate person for approval. You can even get approval during the creation process for real-time assigning to in-house maintenance staff, building engineers, vendors, and more.
Time and date stamped audit trails create accountability with total tracking of all work orders, regardless of their origin, so you get the real story every step of the way. Instant delivery of work order notifications via email, instant messenger, on-screen pup-up, or your hand-held device for real-time work order management. You'll see all the details you need, including:
- Who made the request
- When it was received
- Who received it
- When it was completed
- All inside communications
You won't have to find your employees to determine if and when a work order was complete. It's all right at your fingertips. You will get more done in less time, and collect the critical data you need for better facility and property management planning