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CMMS Online - A Complete Web Based Management Solution

Our Computerized Maintenance Management Software (CMMS) includes a preventative maintenance feature. The most common use of CMMS is to submit, schedule, and manage work orders while collecting and maintaining comprehensive data about facilities, properties, and assets. In the busy world of facility and property management, it is nearly impossible to know the maintenance status of assets when they are distributed across a large area. Often it's only when assets fail or breakdown or the number of complaints increase that service requests are submitted and require immediate attention; or, we wait until more assets breakdown to address the repairs. Firms and maintenance managers seek increased reliability to prevent such equipment breakdowns Learn More

Web-Based Work Order Software

Managing your work orders can sometimes seem like a full-time job, making it difficult to focus on fulfillment those orders or concentrate on growing your business. There are many options out there for work order software, and many of them provide effective tools that can help you manage your business. However, most work order software programs share a common flaw; it is software based, requiring regular installations and updates. Furthermore, workers must be on devices with compatible software in order to make changes to existing work orders or create work orders. What this means is that a mobile office may not truly be mobile, and a task that should only take a few seconds ends up taking several minutes. A few minutes may not seem like an incredible loss, but when you magnify that times several times a day and across of all your employees, you see that a few minutes can literally add up to hours or days of lost productivity. Learn More

Preventive Maintenance 

One-Stop Solution for Total Facilities Management NetFacilities web-based software links all the people, places, and things you want to manage into one convenient system. Collaborate in real-time with all team members, including vendors, on work orders, work requests, scheduled action items, asset management and preventive maintenance scheduling.

Achieving BIM goals relies heavily on an element of CMMS that is frequently spoken of, but generally executed in a haphazard manner. It just seems so easy to have your facilities manager or worker note in the back of their mind or on a spreadsheet any preventive maintenance required, such as when the ducts need to be re-caulked to maintain maximum environmental efficiency - keeping the heat inside the building during winter months. That just really isn’t accurate, or efficient.

Much more efficient to use a fully conjured CMMS like NetFacilities to pre-set the preventive maintenance dates, materials required and link to past work orders so you can see what was done last. Then have it email a generated work order to the necessary parties automatically, update the asset record, remove any inventory used and allow the worker to close the work order, notifying the facilities manager the work is complete. At that point, you can rest assured your assets are well taken care of and won’t result in unnecessary surprise expenses when or if it breaks due to lack of preventive maintenance.

Taking preventive maintenance one step further, NetFacilities allows you to generate reports that will show if two or more assets purchased around the same time are ‘aging’ at the same rate. Increased preventive maintenance, like oil or brake pad changes, might illustrate a need for change.

NetFacilities enables you to manage every asset across all of your locations (buildings/properties/job-sites) and protect your investments from needless failures due to missed preventive maintenance. By using NetFacilities' CMMS you can track and manage unlimited assets and autopilot Facility Management Schedules which will run automatically for the life of the asset or on autopilot. 

A NetFacilities CMMS automatically generates Facility Management Work Orders for Each Asset, preventing costly oversights that could deplete your maintenance budgets. Our comprehensive work order management tools keep everyone connected for collaboration, scheduling and labor cost-tracking using historical data. Enjoy total visibility of reports by facility, department, service type, vendor and more. NetFacilities will get you organized and keep everyone on task. We offer assisted deployment to get your system ready-to-use quickly. Our web-based solution eliminates the need for special hardware or software and includes on-going support. All designated users can access the system 24/7 wherever there is an Internet connection. Learn More

Property Management Commercial and residential

Manage every Property/Building portfolio-wide, including assets and PM items (Preventive Maintenance), maintenance staff, vendors, contractors, inventory items, tenants and more. Property management is about solving problems, responding to complaints and accommodating requests. From tenant phone calls and e-mails to faxes and phone calls, your entire day can be monopolized by playing phone tag with vendors or service technicians. NetFacilities allows building tenants to submit and track their work order requests in real-time, which reduces phones calls, e-mails and faxes while including your tenants in the process, giving them a sense of control of the situation.

NetFacilities` web-based property management software links all the people, places, and things you need in one collaborative system. Communicate, in real-time, with all team members on work orders, scheduled action items, asset management and preventive maintenance scheduling. including tenant generated work orders. Upper management will have access to the entire portfolio and be able to sort through critical historical data to help identify where additional staff may be required. Property Managers and Support Staff can schedule recurring preventive maintenance items for every asset. In-house Maintenance Staff receives work order assignments on their mobile device and can then manage their tasks, and submit completions, in real-time, from the field without having to sit at a desk.

The system also includes a Vendor Management Tool to create a database of vendors or contractors (at no additional charge) and interact with them in real-time. Allowing your vendors to access a portal to close-out their work assignments in real-time helps them stay organized and do a better job for you. The Inventory Management function automatically tracks re-order levels on building supplies and parts (light bulbs, hand towels, belts, etc.). When a work order completion includes inventory use, the system will automatically deplete the inventory. Protecting the assets of each building and keeping tenants happy is the only way to keep your portfolio profitable. NetFacilities protects every asset, enhances tenant relations, organizes your maintenance and property management team, and provides vendor access so they may continue providing great service at your properties.

NetFacilities deploys immediately and supports unlimited users. Since it is a web-based solution, there is no need for software installation and we provide on-going support for your designated site administrators. The software is accessible anytime, 24/7, wherever there is an Internet connection. Learn More

Inventory Management

When speaking of assets, it’s difficult not to include inventory in the conversation, and inventory does add an extra level of complexity to assets. For instance, is a hammer an asset or inventory? What about vehicles? The short answer to these questions is they are often answered by the ­finance category they are allocated to by either the controller or the PO classification.

Another question frequently associated with inventory is what does it really have to do with BIM? As anyone who has storage full of inventory knows, each item in inventory can carry a different cost per unit depending on whether it was purchased as a stock item or on a bid, who the vendor and manufacturer were and how many ‘walk’ away from their assigned location, because, after all, it’s just a hammer, gallon of paint or old printer. In the global view of BIM, tracking inventory by price, matching inventory used for each asset by work order documentation and maintaining a clear picture of what your inventory looks like is crucial to not only reducing costs, but to ordering effectively and maintaining ‘just enough’ in storage to function, but not so much your storage is full of items you don’t need now and won’t need for some time.

Imagine tracking an asset, like an HVAC system, from the date of purchase and effectively keeping the inventory required to repair the asset or have the asset repaired. And then use that information to accurately forecast when you will need to designate parts and labor, provide ­finance with the information needed to accurately depreciate the value of the asset, and budget the upgrade or replacement asset during just the right budget year. Your CMMS can do that for you, when used correctly to achieve your BIM goals.